For UCI Employees

As a public institution, please note that UCI must disclose public records unless a specific exemption from disclosure applies. Any records requests that you receive must be responded to in a timely manner. Any records that you hold (including emails) may be released in a records request.

What if my office receives a records request directly from a requester?

  • Note the date you received the request.
  • Immediately forward the request to the Public Records Office (PRO) with all attached materials.

What do I do if I receive a notification of a new request from the PRO?

  1. Review the Campus Notification.
  2. Search for documents.
  3. Communicate when documents will be ready, if any. Let us know if records may exist in other offices.
  4. Collect and Send the documents to us as soon as possible. Let us know if you do not have any documents. 
    • Please forward copies of ALL requested documents (except medical records), even if you think an exemption applies.
    • Provide unmarked and unredacted copies of documents. Please do not send originals.

What if I have questions about records retention?